CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Option Year Four to Contract 19-033, Systimax Cabling Installer, to Advanced Data Technologies for an amount not to exceed $40,000
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BACKGROUND:
The City Manager awarded Contract 19-033 to Advanced Data Technologies (ADT) on March 1, 2019 for a one-year term with four, one-year options to extend. The purpose of this contract is to have a qualified Systimax installer available to install and/or repair data and telephone cabling on an as-needed basis.
Projects in 2020 included:
* Call Center migration
* New monitor cabling for Department of Public Works
* New data networking locations at the Municipal Center, Water Service Center, Fire Station 3 and other various locations
Projects in 2021 included:
* Moves: credit card machine phone line to new location in Finance, fax line moved to call center, lines from TED to Finance counter, and other miscellaneous
* New lines: City Hall monitor, locations at Springbrook Water Reclamation Center, data line for TED, cable demo lines at EOC, locations at Naper Settlement, locations for DPW, office conversions, and other miscellaneous
* Troubleshooting and fixing: cables in Finance, and exterior emergency phone line
Projects in 2022 included:
* Work on the Water Service Center East Building fiber optic backbone
* Installing additional lines required for NextGen E911
* Reconfiguring wiring for the TED Department in the Municipal Center
* Cabling for body camera docking stations at the Police Department
* Extending copper lines and adding data lines
DISCUSSION:
During the original term and the first two option years, ADT has delivered excellent service in a timely manner whether it is a planned project or a needed repair. 2023 anticipated projects will include typical moves, changes, additions, and troubleshooting.
Based upon the vendor's performance...
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