CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Option Year Three to Contract 19-033, Systimax Cabling Installer, to Advanced Data Technologies for an amount not to exceed $59,999 and a total award of $99,999.
body
DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Director
BACKGROUND:
In February 2022, the City Manager approved the third of four option years to Contract 19-033, Systimax Cabling Installer, for an amount not to exceed $40,000. The purpose of this contract is to have a qualified Systimax installer available to install and/or repair data and telephone cabling on an as-needed basis. The term of the option year is March 1, 2022 to February 28, 2023.
DISCUSSION:
This change order is requested to add $59,999 to the third option year. A typical wiring job ranges from $3,000 to $7,000, so this amount represents approximately ten more jobs. The current $40,000 has been exhausted.
Projects are underway and scheduled that will require wiring from this vendor. These include upgraded phone lines for PSAP, upgraded display wiring for the Fire Department Admin Emergency Operations Center, and new fiber backbone to a Water Service Center garage. Additional similar projects are anticipated in the coming months, and from time to time unplanned repair projects arise that require work from this contract. Such repairs are difficult to forecast and have contributed to the need for this change order.
FISCAL IMPACT:
CIP #: N/A
Wiring and telephone equipment services are funded from the below account, and the contract is managed by IT. We anticipate there will be sufficient funds to cover this change order in 2023.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101100-531303 |
General Fund |
$382,351.00 |