CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Option Year Four to Contract 19-033, Systimax Cabling Installer, to Advanced Data Technologies for an amount not to exceed $40,000
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BACKGROUND:
The City Manager awarded Contract 19-033 to Advanced Data Technologies (ADT) on March 1, 2019 for a one-year term with four, one-year options to extend. The purpose of this contract is to have a qualified Systimax installer available to install and/or repair data and telephone cabling on an as-needed basis.
Projects in 2020 included:
• Call Center migration
• New monitor cabling for Department of Public Works
• New data networking locations at the Municipal Center, Water Service Center, Fire Station 3 and other various locations
Projects in 2021 included:
• Moves: credit card machine phone line to new location in Finance, fax line moved to call center, lines from TED to Finance counter, and other miscellaneous
• New lines: City Hall monitor, locations at Springbrook Water Reclamation Center, data line for TED, cable demo lines at EOC, locations at Naper Settlement, locations for DPW, office conversions, and other miscellaneous
• Troubleshooting and fixing: cables in Finance, and exterior emergency phone line
Projects in 2022 included:
• Work on the Water Service Center East Building fiber optic backbone
• Installing additional lines required for NextGen E911
• Reconfiguring wiring for the TED Department in the Municipal Center
• Cabling for body camera docking stations at the Police Department
• Extending copper lines and adding data lines
DISCUSSION:
During the original term and the first two option years, ADT has delivered excellent service in a timely manner whether it is a planned project or a needed repair. 2023 anticipated projects will include typical moves, changes, additions, and troubleshooting.
Based upon the vendor’s performance, Information Technology would like to extend the contract for the fourth option year. ADT has agreed to maintain the contract’s rates and terms without material change.
The term of the fourth option year is March 2, 2023 to March 1, 2024, with no option years remaining on the agreement.
FISCAL IMPACT:
CIP#: N/A
Wiring and telephone equipment services are budgeted in the account number listed below for a total of $14,300. Installations outside normal cable installations are expensed to each department for services as needed. The I.T. Department manages the contract and monitors requests for installations throughout the year. Services are reviewed and appropriated to departments as is necessary.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101100-531303 |
General Fund |
$382,351 |