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File #: 20-175    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/31/2020 In control: City Council
On agenda: 2/18/2020 Final action:
Title: Approve the award of Bid 20-001, Pipefitting, Plumbing and Mechanical Services, to Dahme Mechanical Industries, Inc. for an amount not to exceed $198,290 and for a 10.5 month term
Attachments: 1. CIP Pages
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Bid 20-001, Pipefitting, Plumbing and Mechanical Services, to Dahme Mechanical Industries, Inc. for an amount not to exceed $198,290 and for a 10.5 month term
body

DEPARTMENT: Water Utilities

SUBMITTED BY: Darrell Blenniss, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
In December 2019, the Water Utilities issued Bid 20-001 to obtain a contractor to provide a full spectrum of services to maintain, repair and replace piping and pumping systems on the water supply, water distribution and wastewater collection and treatment systems. The system includes 22 wastewater pump stations, seven back flow prevention stations, 18 water supply sites (including standby wells), Springbrook Water Reclamation Center and the water distribution system. The work includes furnishing all labor, tools, materials and equipment required to complete the related services, repairs, replacement of mechanical, pumping and piping systems. Also, to ensure projects are completed on schedule, the service agreement includes requirements for responding to routine and emergency calls.

DISCUSSION:
Advertisement Date: 01/15/2020 Notices Sent: 22
Opening Date: 01/31/2020 Planholders: 9
Bids Received: 1

Bids were received from the following vendors:

Vendor Name
Proposed Cost
Dahme Mechanical Industries, Inc.
$198,290
Engineers Estimate
$204,100
Joseph Henderson & Son, Inc
$213,244

The term of this contract is for one year from February 19, 2020 to December 31, 2020 with four one-year options to extend.

FISCAL IMPACT:
CIP #: WU007, WU029, WW034

Pipefitting, plumbing and mechanical services are expensed to the operational services and infrastructure accounts listed below, as part of the capital improvement program. A total of $26,000 is budgeted for general operational services, while an additional $2,440,000 is budgeted for services related to capital programs WU007, WU029 and WW034. T...

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