CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of change order #1 to the third two-year extension to Contract 11-082, Job Order Contracting, to F.H. Paschen for an additional seven months
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DEPARTMENT: Finance Department
SUBMITTED BY: Rachel Mayer, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Job order contracting (JOC) provides an alternative vehicle for procurement and award of construction service contracts and work. JOC has proven to be a low cost, efficient and effective solution for multiple trade projects. The contract is used by the City's operating departments (Department of Public Works, Electric Utility, Water Utilities and TED Business Group) for construction work. This contract was solicited as a cooperative purchase agreement to allow Naperville Community Unit School District 203, Indian Prairie School District 204 and the Naperville Park District, as well as other agencies located within the six-county area and State of Illinois to use the services of the City's JOC contractor.
The original contract was approved by the City Council on June 7, 2011, for a two-year term from June 8, 2011 thru June 7, 2013, with three, two-year options to extend the contract. The first, second and third extensions were approved by City Council on May 17, 2013, June 2, 2015 and May 2, 2017, respectively. The contract is set to expire on June 7, 2019.
DISCUSSION:
The Procurement Team intended to conduct a Request for Proposals (RFP) in early 2019 so a new JOC contract would be in place prior to the end of the existing contract. In early 2019, the Procurement Team received more requests for formal procurements (bids and RFPs) from departments than typically submitted in the first quarter of the fiscal year. In addition, the Procurement Team had one procurement officer vacancy. The procurement manager evaluated the workload and decided priority should be given to construction bids, and other high-priority projects, from operating depar...
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