CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of the Third and Final Two Year Option to Contract 11-082, Job Order Contract, to F. H. Paschen in an amount not to exceed $2,000,000.
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DEPARTMENT: Finance Department
SUBMITTED BY: Rachel Mayer, Finance Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Job Order Contracting ("JOC") provides an alternative vehicle for the procurement and award of construction service contracts and work. JOC has proven to be a low cost, efficient and effective solution for multiple trade projects. On June 7, 2011, City Council awarded the initial contract for an amount not to exceed $2,000,000. The initial term of the contract was June 8, 2011 thru June 7, 2013, with three, two-year options to extend the contract. First and second extensions were approved by City Council on May 17, 2013 and June 2, 2015, respectively. The second extension ends June 8, 2017.
DISCUSSION:
City staff recommends award of the third and final two-year option to extend the contract to June 8, 2019.
The JOC program has saved the City and neighboring community's significant time and money since its inception in June 2011. From June 2011 through March 2017, the City of Naperville has completed 61 projects with a total value of $2,583,757. It is our intention to continue to use the JOC program when it is advantageous to the City. There is no ongoing minimum amount the City must spend pursuant to this contract. We will seek proposals for specific projects that meet criteria for consideration as a JOC project. Once identified, projects will be priced using fixed prices in the contract. If quantities and pricing are acceptable and approved by the using Department and Chief Procurement Officer, the work is ordered. Projects exceeding $25,000 are submitted to the City Manager for approval and those exceeding $100,000 are submitted to City Council for approval. Additional projects will only be considered if performance is acceptable on e...
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