CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year One of Bid 22-036, Landscape Restoration Services, to Semper Fi Landscaping Inc. and Local Lawn Care and Landscaping for an amount not to exceed $350,000 and a total award of $850,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Landscaping Restoration Program restores landscaping at private residential properties, commercial properties and public rights-of-way that have been damaged as a result of Electric and Water Utilities and Public Works maintenance and capital improvement projects. Work is ongoing during the construction season and includes turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape-related repairs.
On March 1, 2022, the City Council awarded Bid 22-036, Landscape Restoration Services, to Semper Fi Landscaping Inc. and Local Lawn Care and Landscaping. The restoration work varies in size from three square foot turf repairs to several hundred square yards of turf repair on parkways or residential rear yards. The work involves mobilizing to various sites throughout the City and completely restoring the landscaping. The contractor is responsible for providing all labor, material, equipment and supervision necessary to perform the work at designated locations as directed by the City.
On March 21, 2023 the City Council awarded the first option year. The term of the option year is from March 1, 2023 to December 31, 2023, with two additional one-year options to extend.
DISCUSSION:
This bid was awarded based on estimated quantities for different types of landscape restoration needed. There have been approximately 500 restoration requests so far in 2023, and we anticipate at least 250 more before the end of the year. Due to several operating and capital projects for the Electric and Water Utilities, many of the sites required more expensive restoration. Examples include cable replacement at Springbrook, on Ogden Avenue, and in Brookdale. Additional funds are needed for landscape restoration services throughout the City through the end of the year.
FISCAL IMPACT:
CIP #: Various
The landscaping restoration program is expensed to the Operational Services, Infrastructure, and Building and Grounds Maintenance accounts listed below. A total of $122,500 is budgeted for various landscaping needs in 2023 in the General Fund. In addition, the Electric and Water Utilities have funding available through various capital projects for landscape restoration. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531308 |
General Fund |
$926,550 |
|
31251100-531308 |
General Fund |
$1,947,670 |
|
31341100-531302 |
General Fund |
$785,100 |
|
40251300-531308 |
Electric Utility Fund |
$908,951 |
|
40251300-551502 |
Electric Utility Fund |
$15,096,000 |
|
41252000-551502 |
Water Capital Fund |
$39,813,900 |
|
41251540-531308 |
Water Utilities Fund |
$278,000 |