CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 21-006, 2021 Sidewalk and Curb Maintenance Program, to Schroeder & Schroeder for an amount not to exceed ($28,891.48) and a total award of $870,121.22
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
City Council awarded Contract 21-006 to Schroeder & Schroeder Inc on April 7, 2021 with a completion date of July 30, 2021. The purpose of this contract is to repair deficient sidewalk and curb throughout the City.
The City Manager approved change order #1 on August 1, 2021 decreasing the award amount by $9,231.30. There was no change to the contract expiration date.
DISCUSSION:
The contractor has completed all the work required within the contract. This is a final balancing change order. It compares the original awarded quantities and costs with the as-built quantities as measured in the field and account for all changes in quantity and cost for each pay item and the overall contract value.
The total net amount of all change orders including this final balancing change order decreases the original contract amount by $38,122.78, -4.19%, and by 0 days.
I, Chris Nichols, of Transportation, Engineering, and Development Business Group certify that this work is necessary for successful completion of this contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
This contract was approved with contingency in the amount of 3% ($27,247.32) of the original contract value and 29 days. Staff is not requesting the use of contingency funds and/or days for this change order because the net change is a reduction in overall project costs. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$908,244.00 |
|
Prior Cumulative Approved Change Orders |
($9,231.30) |
|
Subtotal |
$899,012.70 |
|
(+/-) This Change Order |
($28,891.48) |
|
Total Contract Value |
$870,121.22 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$27,247.32 |
|
(-) Previously Authorized |
0 |
($9,231.30) |
|
Subtotal |
29 |
$27,247.32 |
|
(-) This Change |
0 |
($28,281.48) |
|
Balance Left |
29 |
$27,247.32 |
FISCAL IMPACT:
CIP #: MP004; MP009
The budget for this project comes from various sources. A total of $695,000 was budgeted for MP004 in 2021. A total of $12,000,000 was budgeted for MP009 in 2021. Additional funds were provided by DPU-W to complete restoration of sites resultant from utility repair. This change order reflects a deduction required from the account noted below.
|
Account Number |
Fund Name |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$8,582,000 |