CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 19-074, Commercial Garage Door, Man Door and Security Gate Services, to Allied Door, for an amount not to exceed $55,000.
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works - Public Building Operations (DPW-PBO) is responsible for the maintenance of 57 buildings including the operation of commercial garage doors (overhead and four-fold), man doors and motorized security gates. DPW-PBO has historically retained the services of a professional contractor to perform scheduled maintenance and to perform repairs beyond which in-house staff can accomplish on an as-needed basis.
In May 2019, the City Manager awarded Contract 19-074 for a one-year term from date of award through April 30, 2020 with four, one-year options to extend. The first option-year was awarded on March 19, 2020.
DISCUSSION:
During the first extension of the contract, Allied Door completed over 92 repairs and satisfactorily performed preventative maintenance at all exterior door locations.
Based upon the vendor 's performance, DPW would like to extend the contract for the second option year. Allied Door has agreed to maintain the rates and terms provide for under the contract.
The term of the second option year is May 1, 2021 to April 30, 2022, with two, one-year options remaining.
FISCAL IMPACT:
CIP #: N/A
Commercial garage door, man door and security gate services are expensed to the building and grounds maintenance accounts below. A total of $390,000 is budgeted for contracted building maintenance services, including door and security gate maintenance, in 2020. The requested award of $55,000 is within the budgeted amount for this expense.
Account Number
Fund Description
Total Budget Amount
31341100-531302
General Fund
$631,100
31341500-531302
Water Utilities Fund
$40,000
31341300-531302
Electr...
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