CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year One of Contract 19-074, Commercial Garage Door, Man Door and Security Gate Services, to Allied Door, for an amount not to exceed $5,590 and a total award of $50,590
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works - Public Building Operations (DPW-PBO) is responsible for the maintenance of 57 buildings including the operation of commercial garage doors (overhead and four-fold), man doors and motorized security gates. DPW-PBO has historically retained the services of a professional contractor to perform scheduled maintenance and to perform repairs beyond which in-house staff can accomplish on an as-needed basis.
In May 2019, the City Manager awarded Contract 19-074 for a one-year term from date of award through April 30, 2020 with four, one-year options to extend. The first option year was awarded on March 18, 2020.
DISCUSSION:
This change order is requested to replace the entrance and exit barrier gate arms and gate operator at the Police Department in the amount of $5,590. Due to age and weather conditions, the existing gate is intermittently failing to operate and/or lifting at a slow rate, often causing delays in officer response time. The new system is rated with a 6,000 cycle rate per day and gate arm opening speed of 2.5 seconds.
FISCAL IMPACT:
CIP #: N/A
Commercial garage door, man door and security gate services are expensed to the building and grounds maintenance account below. A total of $300,000 is budgeted for contracted building maintenance services, including door and security gate maintenance, in 2020. The requested total award of $50,590 is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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31341100-531302 |
General Fund |
$598,850 |
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