CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #3 to Contract 20-004, 2020 Street Resurfacing Program - MFT, to R.W. Dunteman to reduce the contract award amount by $413.50 and a total amount not to exceed $4,916,336.98.
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 20-004 to R.W. Dunteman on April 21, 2020 with a completion date of August 14, 2020. The purpose of this contract is to resurface various city streets as part of the annual street maintenance program.
Change order #1 was previously approved, increasing the contract amount by $78,900 and Change Order #2 was previously approved, reducing the contract amount by $531,149.52.
DISCUSSION:
This change order is requested to balance last pay item - prime coat and to document the final change.
The amount of this change order decreases the original contract amount by $413.50 and there is no change to the original contract expiration date.
I, Yifang Lu, of TED certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
Staff is not requesting the use of contingency funds and/or days for this change order because this is a reduction of the contract amount. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$5,369,000.00 |
|
Prior Cumulative Approved Change Orders |
-$452,249.52 |
|
Subtotal |
$4,916,750.48 |
|
(+/-) This Change Order |
-$413.50 |
|
Total Contract Value |
$4,916,336.98 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
|
$161,070.00 |
|
(-) Previously Authorized |
|
$78,900.00 |
|
Subtotal |
|
$82,170.00 |
|
(-) This Change |
|
$0.00 |
|
Balance Left |
|
$82,170.00 |
FISCAL IMPACT:
CIP #: MP009
The 2020 Street Resurfacing Program - MFT is expensed to the Infrastructure account listed below. The reduction of $413.50 results in an overall contract amount of $4,916,336.98.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
Motor Fuel Tax Fund |
$5,770,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.