CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 22-115, Police Department Uniforms and Equipment, to Galls LLC for an amount not to exceed $168,110 for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Police Department (PD) uniform dress code is outlined in departmental general orders and respective collective bargaining agreements. The PD provides uniforms for the Chief of Police, deputy chiefs, commanders, sergeants, police officers, community service officers, detention officers, animal control officers, PSAP, and other specialized civilian personnel. Uniforms, equipment, and footwear are supplied to new hires as well as approved replacements for current staff. Replacement items for current staff are reviewed through a two-tiered process and must be approved based on need by the employee’s supervisor and by the Professional Development and Training Unit. Employees are responsible for the cleanliness and appearance of their uniforms as well as the maintenance of their equipment.
DISCUSSION:
Staff has identified an approved cooperative contract, National Purchasing Cooperative Award; No. 670-22, Galls, LLC, for the purchase of Police uniforms, equipment, and accessories. Some examples of items include but are not limited to the following: uniform shirts and pants, jackets (rain and cold gear), footwear, body armor, duty belts, and accessories for belts. This cooperative offers a secure online ordering system that is only accessible through unique usernames and password assignments administered by supervisory staff and is mobile device compatible. There is no fee for alterations and delivery is included. One sample of each size of all items of clothing will be kept at the Naperville Police Department to be used by employees for correct fit before placing orders. This cooperative is available to other units of local government police departments pursuant to 30 ILCS 525/2, the Government Joint Purchasing Act.
The term of this contract is one year from January 1, 2023, through December 31, 2023.
FISCAL IMPACT:
Purchase of Uniforms and equipment for the PD is expensed to the operating supplies accounts listed below. A total of $168,110 has been submitted for Police uniforms & Equipment as part of the 2023FY Budget, which is currently in review. Pending review and Council approval, the requested award is expected to be within budget.
|
Account Number |
Fund Description |
Total Budget |
|
21101100-541407 |
General Fund |
TBD |
|
21241100-540407 |
General Fund |
TBD |