CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 20-339, Electric Equipment Painting, to BP&T Construction for an amount not to exceed $300,000
body
DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BACKGROUND:
The purpose of this contract is to maintain a contractor to provide refurbishment services for electrical equipment such as transformers, switches, and fuse cans. These services include welding and patchwork as well as painting to prolong the useful life and improve the aesthetics of utility-owned equipment.
The City Manager awarded Contract 20-339 to BP&T Construction on December 12, 2020, for a one-year term from January 1, 2020 to December 31, 2021, with 2 one-year options to extend. A change order to add $200,000 to Contract 20-339 was approved by City Council on July 7, 2021.
DISCUSSION:
During the original term of the contract, BP&T Construction performed painting of electrical equipment throughout the City with a concentration on switches and transformers the Electric Utility and its customers identified as requiring refurbishing and re-painting.
A total of 195 units consisting of 166 switches and 29 transformers were completed. BP&T Construction was extremely efficient in its prepping, priming, and painting process. To preserve the integrity of the final product, BP&T Construction often worked longer hours than typically required to ensure a proper finish, which ultimately resulted in more units being completed. To date, there have been no deficiencies noted in the quality of work produced by BP&T Construction.
Based upon the vendor’s performance, the Electric Utility would like to extend the contract for the first option year. BP&T Construction has agreed to maintain the rates and terms provided for under the contract. Due to supply chain difficulties in securing delivery dates for various items, the Electric Utility anticipates painting more switches and transformers this year.
The term of the first option year is from the date of award to December 31, 2023, with one one-year option remaining on the agreement.
FISCAL IMPACT:
CIP#: N/A
Electric equipment painting is expensed to the Other Professional Services account listed below. A total of $125,000 has been budgeted for this expense in 2022. Staff reviewed the operating budget and collectively determined that with procurement delays concerning equipment and materials, the underspend in those areas will offset the increase in equipment painting.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-531309 |
Electric Utility |
$228,500 |