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File #: 21-1082    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 8/13/2021 In control: City Council
On agenda: 9/21/2021 Final action: 9/21/2021
Title: Approve the award of Change Order #1 of Option Year One to Contract 18-204, Large Diameter Water Meters, to Core & Main LP for an amount not to exceed $100,000 and for a total award of $454,250
Related files: 18-790, 20-1160

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Change Order #1 of Option Year One to Contract 18-204, Large Diameter Water Meters, to Core & Main LP for an amount not to exceed $100,000 and for a total award of $454,250

body

 

DEPARTMENT:                     Water Utilities

 

SUBMITTED BY:                     Darrell Blenniss, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

In October 2018, the City Council approved the award of Bid 18-204 to Core & Main LP for the purchase of large diameter water meters, for a two-year term from the date of award through December 31, 2020. The larger-sized water meters are used in new construction and for the replacement of existing meters that have reached 20 years or older. The contract includes three one-year options to extend. Council approved the first extension on November 4, 2020.

 

DISCUSSION:

Water Utilities is requesting a change order to add $100,000 to the contract due to the unexpected number of large water meters that were found to be incompatible with the current advanced metering infrastructure (AMI) project. Many of the issues are due to the age of the water meter, bad wiring, and/or bad register heads. These issues are being addressed by replacing the old water meters with new AMI-compatible Sensus water meters.

 

FISCAL IMPACT:

CIP: WU019, WU020

 

Water meter replacements are expensed to the infrastructure account listed below as part of the capital improvement program. A total of $1,700,000 is budgeted for replacement meters under WU020 in 2021. An additional $50,000 is also budgeted for new development meters under WU019. Sufficient funds exist to accommodate this change order.

 

Account Number

Fund Description

Total Budget Amount

41251500-551502

Water & Wastewater

$26,743,950