CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #3 to Contract 17-001, Uniform Rentals, to Cintas for an amount not to exceed $50,600 and a total award of $362,711
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded an extension Contract 17-001 to Cintas Corporation on February 16, 2021 for a three-year term from March 1, 2021 to February 28, 2024 with three, two-year options to extend. The purpose of this contract is to provide uniforms and laundering services for employee groups within the Department of Public Works, Electric Utility and Water Utility. The Electric and Water Utilities provide flame-resistant (FR) uniforms as required by OSHA 1910.269 and ASTM F1506.
DISCUSSION:
This Change Order is requested to add high visibility (Hi-Viz) shirts (replacing existing uniform shirts) to the City’s existing uniform rental contract. The Hi-Viz shirts were chosen as an alternative for personnel wearing a Hi-Viz safety vest over their existing flame- resistant shirts when working in the field. In hot weather, this will provide relief to personnel and help prevent heat related illness or injury. Furthermore, the shirts will enhance employee safety while working on or near roadways as they are designed to be seen by motorists in low light and dark conditions. The new shirts will continue to be flame-resistant per OSHA, ASTM, APPA and City policies.
The Hi-Viz shirts were under consideration at the time of the contract renewal but were still undergoing a feasibility study. It was noted at the time that this change would most likely be coming if the study proved successful.
The requested amount of $50,600 consists of $14,800 for the remainder of the current year and $38,500 for the remainder of the contract. This represents the additional costs involved for union personnel in the Electric Utility.
FISCAL IMPACT:
CIP#: N/A
Uniforms and Laundering Services are expensed to the Laundry Service account listed below. A total of $44,500 was budgeted for this expense in 2021. The requested change order, over three years, is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40271300-531306 |
Electric Utility |
$44,500 |