CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 17-001, Uniform Rentals, to Cintas for an additional amount not to exceed $2,000 and a total award of $246,070
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BACKGROUND:
The City Council awarded Contract 17-001 to Cintas in November 2017 for a three-year term from March 1, 2018 to February 28, 2021, with one, two-year option to extend. The City provides uniforms to various employees in the Department of Public Works, Electric Utility and Water Utilities primarily as required in the labor contracts. The uniforms provide an easily recognized form of identification for the employees, which serves to reassure the residents when City employees are encountered in their neighborhood.
The uniforms also serve as a safety and sanitation device for City employees. The uniform rental contract includes weekly laundering. The commercial laundry can use stronger detergents and hotter water than typical home laundry. This produces a greater anti-bacterial cleaning effort when employees have come in contact with bacteria laden soil. The Electric Utility and the Water Utilities further enhance employee safety by providing flame resistant uniforms. Electrical linemen are required by OSHA 1910.269 and ASTM F1506 to wear flame resistant uniforms.
DISCUSSION:
This change order is requested to add the Cintas Advantage Program coverage to the uniform contract for Electric Utility uniforms only. This recent offering from Cintas is an insurance program for the uniform items. When articles of clothing are damaged beyond repair from working in the field, Cintas charges almost full price to replace the garment which many times includes sewing on new emblems.
This program is divided into 3 parts, Uniform, Prep and Emblem. The Uniform Advantage covers the actual shirt or pants for costs to replace the item when it can no longer be repaired...
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