CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Three to Contract 18-013, Tree Planting Services, to The Fields of Caton Farm for an amount not to exceed $433,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for the various parkway tree planting programs the City offers to its residents. For the past several years, these programs included:
* parkway tree planting required by Landscape Ordinance (93-14) for newly constructed homes,
* a tree replacement program for dead parkway trees, and
* a replacement tree planting program for Ash trees that were removed due to the Emerald Ash Borer (CIP PA040).
In March 2018, the City Council awarded Contract 18-013 for a one-year term. The Council also renewed the contract for option year one on February 5, 2019 and option year two on January 21, 2020. Under the contract, City staff inspects and selects trees at the nursery prior to delivery. The contract includes tree selection, delivery, planting, and a one-year warranty. This system has proven beneficial for the City.
In May 2018, the Council approved a 50/50 cost share program for replacement trees beginning with the fall 2018 planting program. On average, the City replaces between 700 and 800 trees per year with the program. At current pricing, this will generate approximately $100,000 in annual revenue.
DISCUSSION:
During option year 2, The Fields of Caton Farm planted approximately 1,175 ball and burlap or container grown parkway trees. In addition to the trees planted as part of the replacement programs, 190 trees were planted on 87th Street, 91st Street, Washington Street, Naper Blvd, and 95th Street as part of the multi-year tree planting program for arterial and collector streets (CIP PA020).
Based upon the vendor's performance, DPW would like to extend the contract for the third option y...
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