CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 18-013, Tree Planting Services, to The Fields of Caton Farm for an amount not to exceed $466,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for the various parkway tree planting programs the City offers to its residents. For the past several years, these programs included:
* Parkway tree planting required by Landscape Ordinance (93-14) for new constructed homes,
* A tree replacement program for parkway trees that have died, and
* A replacement tree planting program for Ash trees that have been removed due to the Emerald Ash Borer, (CIP Project PA040).
In March 2018, the City Council awarded Contract 18-013 for a one-year term and renewed the contract for option year one on February 5, 2019. Under this contract, City staff is able to inspect and select the trees at the nursery prior to delivery. The contract includes tree selection, delivery, planting and one-year warranty which has proven to be beneficial to the City.
In May 2018, the City Council approved a 50/50 cost share program for the replacement trees beginning with the fall 2018 planting program. On average, the City replaces between 700 and 800 trees per year with this program. At current pricing, this will generate approximately $115,500 annually in revenue.
DISCUSSION:
During the first extension of the contract, The Fields of Caton Farm planted approximately 1,300 ball and burlap or container grown parkway trees. In addition to the trees planted as part of the replacement programs, 150 trees were planted on Diehl Rd, Aurora Avenue, Fort Hill Drive, Rickert Road, and West Street as part of CIP PA020, the multi-year tree planting program for arterial and collector streets.
Based upon the vendor's performance, DPW would like to extend the contract for the sec...
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