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File #: 20-078    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/10/2020 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Approve the award of Cooperative Procurement 20-064, Trackless MT7 Leaf Loader, to EJ Equipment for an amount not to exceed $182,778.45
Attachments: 1. Leaf Collection Memorandum
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 20-064, Trackless MT7 Leaf Loader, to EJ Equipment for an amount not to exceed $182,778.45
body

DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works - Operations Division (DPW) provides annual curbside leaf collection services. The program historically begins six weeks prior to Thanksgiving Day. They City is divided into 20 leaf districts and 17 of those districts are collected by DPW staff. On average, the City annually picks up approximately 45,000 cubic yards of leaves during the six-week bulk curbside leaf program. To complete leaf collection operations within the six-week timeframe, DPW staff require the use of efficient and reliable equipment. DPW uses several pieces of equipment for this program, including five leaf loaders, five suction units and one vacuum unit.

At the June 16, 2019 City Council meeting, Council provided direction to staff to prepare a budget amendment for $274,000 to effectively continue the desired service levels of the City's annual six-week, three cycle bulk curbside leaf programs. Part of the agenda item included a recommendation to replace all the leaf equipment over a five-year period, funding for additional contractor assistance, rental of front-end loaders and semi-truck services and funding for the rental of a trackless leaf loader.

The City owns and operates five Autumn Mate leaf loaders. The leaf loaders pick up most of the leaves (nearly 80%) in the City but sit idle most of the year due to their specialized use. Additionally, the leaf loaders require follow-up street sweeping to clean remaining debris. Each year DPW's leaf equipment continues to age and become less reliable. As a result, it is becoming increasingly more difficult to find replacement parts and increasingly costlier to reproduce the parts due to equipment havi...

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