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File #: 19-625    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 6/10/2019 In control: City Council
On agenda: 9/3/2019 Final action: 9/3/2019
Title: Approve the award of Option Year One to Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for an amount not to exceed $165,000
Attachments: 1. Tree Lighting Options
Related files: 18-874, 17-505
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for an amount not to exceed $165,000
body

DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works (DPW) is responsible for holiday lighting and decorations in the Central Business District (CBD). Historically, this has consisted of holiday lighting for approximately 200 trees, rooftop lighting, and lit garland on streetlight poles. The tree holiday lighting was historically completed in-house, while the installation and maintenance of existing lights on the front fa?ade of the CBD businesses and the streetlight pole garland was contracted out. Over the past few years, DPW has worked closely with the Downtown Naperville Alliance to examine the holiday lighting and decoration program to develop a cohesive holiday lighting program, where all elements of the seasonal lighting complement each other and create a beautiful atmosphere for the downtown.

On September 19, 2017, City Council awarded Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for a two-year term with six one-year options to extend. During the first year of the program, tree lighting continued to be installed by in-house crews and the rooftop lighting throughout the downtown was evaluated and replaced with LED lighting by the contractor. In addition, street level displays were incorporated into the holiday lighting program. The cost for the 2017/18 holiday decorations was $113,325.

During the second year of the program, rooftop lighting and street level displays continued to be installed. On October 16, 2018, The City Council approved Change Order #1 to allow for the tree lighting to be installed by the contractor and to include branch wrapped lighting and spritzers in place of the traditional ...

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