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File #: 18-874    Version: 1
Type: Change Order Status: Passed
File created: 10/5/2018 In control: City Council
On agenda: 10/16/2018 Final action: 10/16/2018
Title: Approve the award of Change Order #1 to Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for an amount not to exceed $50,210 for a total award of $245,710
Related files: 17-505, 19-625
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for an amount not to exceed $50,210 for a total award of $245,710
body

DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works (DPW) is responsible for holiday lighting and decorations in the Central Business District (CBD). In the past, this has consisted of holiday lighting for approximately 200 trees, rooftop lighting, and lit garland on streetlight poles. The holiday lighting for the trees has traditionally been completed in-house, while the installation and maintenance of existing lights on the front fa?ade of the CBD businesses and the streetlight pole garland has been contracted out. Over the past few years, DPW has worked closely with the Downtown Naperville Alliance to examine the holiday lighting and decoration program and to develop a cohesive holiday lighting program, where all elements of the seasonal lighting complement each other and create a beautiful atmosphere for the downtown.

On September 19, 2017, City Council awarded Contract 17-097, Holiday Lighting and Decorations, to Holiday Creations Pro, Inc. for a two-year contract and an amount not to exceed $195,500 with consideration for six one-year extension options. During the first year of the program, the rooftop lighting throughout the downtown was evaluated and replaced with LED lighting. In addition, street level displays were incorporated into the holiday lighting program. The tree lighting was conducted with in-house crews.

DISCUSSION:
During the second year of the contract, DPW will continue to phase in improvements to the holiday lighting program. Roof top lighting and street level displays will continue to be implemented in 2018. In addition, the tree lighting will be added to the contract, and will be upgr...

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