CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 18-184, Fire Alarm Monitoring and Maintenance Agreement, to Chicago Metropolitan Fire Prevention Company (CMFP) for an amount not to exceed $643,800 and for a three-year term
body
DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Approximately 1,500 of the 3,000-existing commercial and multi-family fire alarm systems within Naperville are monitored at the City’s Public Safety Answering Point (PSAP). Approximately 1,300 fire alarm systems, including those within City-owned buildings, use wireless radio technology to transmit a fire signal to Naperville PSAP and the remaining commercial and multi-family systems are tied to PSAP via telephone lines.
The administration of the fire alarm monitoring program is the responsibility of the Fire Department. Alarm monitoring customers currently pay a monthly rate of $50.38 directly to the City, which recovers hardware and alarm monitoring costs as well as overhead costs to provide the service. Additionally, because the City provides a fire alarm monitoring service, the City does not have to use an outside vendor to monitor City buildings and Naperville Settlement fire alarm and burglar systems. This results in a savings to the City, based on our monthly monitoring rate of $50.38, of approximately $42,300 annually.
The current fire alarm monitoring contract ends on December 31, 2018. In October 2018, the Fire Department issued Bid 18-184 seeking authorized vendors to provide alarm maintenance, radio equipment, and repairs for the Fire Alarm Monitoring Program. The services include providing wireless radio installation, wireless network and all head-end receiving equipment maintenance. Since the vendor will provide direct service to customers on behalf of the City owned life safety program, it is essential that the vendor have the capacity and experience to provide a level of service consistent with what customers would expect from the City itself.
DISCUSSION:
Advertisement Date: 10/03/18 Notices Sent: 128
Opening Date: 10/18/18 Plan holders: 16
Proposals Received: 4
Bids were received from the following vendors:
|
Vendor |
Bid Amount |
|
Chicago Metropolitan Fire Prevention Company (CMFP) |
$214,600 |
|
Cross Point Sales, Inc. |
$260,800 |
|
NORCOMM Public Safety Communications, Inc. |
$284,562 |
|
Fox Valley Fire and Safety |
$288,110 |
The contract term is three years from January 1, 2019 through December 31, 2021, with one three-year renewal option.
FISCAL IMPACT:
CIP: N/A
The Fire Alarm Monitoring and Maintenance Agreement is expensed to the operational services account below. The award is a not-to-exceed amount of $643,800 for a three-year term. A total of $180,000 has been budgeted in 2019. Staff will budget the remaining balance of this award for CY2020 and CY2021.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22101100-531308 |
General Fund |
$180,000 |