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File #: 18-474    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 6/1/2018 In control: City Council
On agenda: 7/17/2018 Final action:
Title: Approve the award of Bid 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $247,346.75 and for a one-year term
Related files: 19-373
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Bid 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $247,346.75 and for a one-year term
body

DEPARTMENT: Water Utilities

SUBMITTED BY: James Holzapfel, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
In May 2018, the City issued Bid 18-140, Aggregate Materials, to obtain coarse and fine aggregates for use in a variety of Water Utilities, Electric Utility and Department of Public Works construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing, construction of public facilities and winter operations for traction during specific ice events.

DISCUSSION:

Advertisement Date:
06/06/2018
Notices Sent:
89
Opening Date:
06/21/2018
Planholders:
6


Proposals Received:
4

Bids were received from the following vendors:

Vendor Name
Proposed Fee
Boughton Materials Inc.
$247,346.75
Engineer's Estimate
$251,702.15
Vulcan Construction Materials, LLC
$256,509.88
Nagel Trucking and Materials
$269,663.10
Green Dream International
$278,491.53

The term of this contract is one year from August 1, 2018 through July 31, 2019 with two, one-year options to extend.

FISCAL IMPACT:
CIP #: Various

Aggregate materials are charged to the supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. A total of $644,689 is budgeted for capital projects requiring the use of aggregate materials in 2018. An additional $81,880 is budgeted for materials in general operating supplies. The requested award is within budget.

Account Number
Fund Description
Total Budget Amount
40251300-541407
Electric Fund
$66,100
40251300-551502
Electric Fund
$10,612,000
41251540-541407
Water & Wastewater Fund
$141,000
41251500-541407
Water & Wastewater Fund
$105,000
31251100-541407
General Fund
$1,035,096
31252400-551502
Road & Bridge Fund
$109,100
31252200-551502
Bond Fun...

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