CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $247,346.75 and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: James Holzapfel, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In May 2018, the City issued Bid 18-140, Aggregate Materials, to obtain coarse and fine aggregates for use in a variety of Water Utilities, Electric Utility and Department of Public Works construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing, construction of public facilities and winter operations for traction during specific ice events.
DISCUSSION:
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Advertisement Date: |
06/06/2018 |
Notices Sent: |
89 |
|
Opening Date: |
06/21/2018 |
Planholders: |
6 |
|
|
|
Proposals Received: |
4 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Fee |
|
Boughton Materials Inc. |
$247,346.75 |
|
Engineer’s Estimate |
$251,702.15 |
|
Vulcan Construction Materials, LLC |
$256,509.88 |
|
Nagel Trucking and Materials |
$269,663.10 |
|
Green Dream International |
$278,491.53 |
The term of this contract is one year from August 1, 2018 through July 31, 2019 with two, one-year options to extend.
FISCAL IMPACT:
CIP #: Various
Aggregate materials are charged to the supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. A total of $644,689 is budgeted for capital projects requiring the use of aggregate materials in 2018. An additional $81,880 is budgeted for materials in general operating supplies. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-541407 |
Electric Fund |
$66,100 |
|
40251300-551502 |
Electric Fund |
$10,612,000 |
|
41251540-541407 |
Water & Wastewater Fund |
$141,000 |
|
41251500-541407 |
Water & Wastewater Fund |
$105,000 |
|
31251100-541407 |
General Fund |
$1,035,096 |
|
31252400-551502 |
Road & Bridge Fund |
$109,100 |
|
31252200-551502 |
Bond Fund |
$498,750 |