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File #: 18-583    Version: 1
Type: Ordinance Status: Agenda Ready
File created: 7/9/2018 In control: City Council
On agenda: 7/17/2018 Final action:
Title: Pass the ordinance to establish temporary traffic controls and issue a Special Event Permit and an Amplifier permit for the 2018 Last Fling, Labor Day Parade, Fling Mile, and the NCAA Women's Triathlon scheduled for August 31-September 3, 2018
Attachments: 1. 2018 Last Fling Ordinance, 2. 2018 Last Fling Traffic Control Plan, 3. 2018 Last Fling Parade and Run Traffic Control Plan, 4. 2018 Last Fling ADA and Info Guide, 5. 2018 NCC Womens Triathlon Traffic Control Plan

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Pass the ordinance to establish temporary traffic controls and issue a Special Event Permit and an Amplifier permit for the 2018 Last Fling, Labor Day Parade, Fling Mile, and the NCAA Women’s Triathlon scheduled for August 31-September 3, 2018 

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DEPARTMENT:                     City Clerk’s Office

 

SUBMITTED BY:                     Dawn Portner, Special Events Coordinator

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

Sponsored by the Naperville Jaycees, the Last Fling is scheduled for August 31 - September 3, 2018.  The event will take place on Rotary Hill and along Jackson Avenue. The event features live entertainment, food vendors, and a carnival.   

 

DISCUSSION:

The Labor Day Parade and the Fling Mile will be held on Monday. The NCAA Central Region Women’s Triathlon Championship hosted by North Central College will also be held on Monday.  While the triathlon is not part of the Last Fling, it does occur during the event.  As such, staff has prepared one ordinance covering the entire weekend and it would be appropriate to approve the triathlon concurrently with the components of the Last Fling. Due to low runner participation, the Rooster 5K was cancelled for 2018. 

 

Maps are attached to depict road closures, detours, and temporary No Parking/Tow Zones for the entire event.  Specific traffic control details are shown in the ordinance.

 

Event Dates, Hours, and Amplification Information:

Following are the dates and hours for the 2018 Last Fling:

 

Friday, August 31, 5 p.m. - 11 p.m.

Saturday, September 1, 10 a.m. - 11 p.m.

Sunday, September 2, 10 a.m. - 11 p.m.

Monday, September 3, 10 a.m. - 8 p.m.

 

Please note that from August 31 - September 2 the carnival will close at 11 p.m.  On September 3, the carnival will close at 8 p.m.  As has been done for the past several years, in consideration of the residents in the area, the Naperville Jaycees will direct the carnival vendor to lower the volume of all music at 10 p.m.  The City has received positive feedback from the Westside Homeowner’s Association regarding this amplification protocol. 

 

Monday, September 3, 2018 - NCAA Women’s Triathlon, Labor Day Parade and the Fling Mile

Prior to the Last Fling events on September 3, North Central College will be hosting approximately 60 college athletes from around the country for a NCAA Central Regional Women’s Triathlon Championship.  The streets surrounding the triathlon, Labor Day Parade and the Fling Mile will be closed from 6 a.m. to 1:30 p.m. 

 

The schedule of events on September 3 are as follows:

                     NCAA Triathlon will begin at Centennial Beach at 7 a.m.

o                     Swim portion of the triathlon is from 7 a.m. - 7:15 a.m.

o                     Bike portion of the triathlon is from 7:15 a.m. - 8 a.m.

o                     Run portion of the triathlon is from 8 a.m. - 8:30 a.m.

                     Fling Mile will begin at 8:45 a.m.

                     Labor Day Parade will begin at 10 a.m.

 

Organizers of the NCAA Central Region Women’s Triathlon and the Last Fling have been working together during the recent months and have met with the Special Events Team on several occasions. Staff does not anticipate any issues. 

 

All insurance requirements will be fulfilled prior to the issuance of the Special Event permit for both the NCAA Triathlon and the Last Fling. 

 

Resident Notification:

As with all events, the Naperville Jaycees is responsible for notifying residents no less than two weeks prior to the event.   

 

FISCAL IMPACT:

The Naperville Jaycees have received $179,981 in SECA Grant funding to cover the cost of all City services.  North Central College, the host of the NCAA Women’s Triathlon, will be billed for all City Services.