CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-085, 2018 Parking Lot Pavement Maintenance, to Chicago Paving Contractors, Inc. for an amount not to exceed $349,900, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In April 2018, the Transportation, Engineering and Development Business Group (TED) issued Bid 18-085 seeking vendors to perform maintenance and repairs on City-owned and maintained parking lots throughout the city.
The 2018 program includes maintenance of 24 City-owned parking lots through funding available from CIP MB-035, CS-011, and PA-022. Work included in this contract ranges from low impact maintenance including crack filling and pavement striping to high impact maintenance including seal coating and pavement patching as well as curb and gutter and sidewalk work. This program also includes the resurfacing of the Van Buren parking lot, construction of a pedestrian connection through the Van Buren parking lot, and a parking lot expansion at Fire Station 7.
Overall, most of the parking lot maintenance will have a low impact to the stakeholders that use them. Restrictions have been incorporated into the contract to minimize impact by maintaining appropriate access, minimizing reductions in the number of parking spaces available, and limiting construction hours to off-peak periods. As part of this project, TED staff will communicate with internal department stakeholders as well as outside stakeholders, including but not limited to the Downtown Naperville Alliance, adjacent business owner, and commuters, so they understand when and how they will be impacted.
DISCUSSION:
|
Advertisement Date: |
04/11/2018 |
Notices Sent: |
159 |
|
Opening Date: |
04/26/2018 |
Planholders: |
15 |
|
|
|
Bids Received: |
2 |
The following bids were received:
|
Company Name |
Total Base Bid |
Alternate Bid 1 |
|
Chicago Paving Contractors, Inc. |
$314,908.72 |
$349,900.00 |
|
Denler, Inc. |
$312,622.83 |
$352,251.06 |
|
Engineer’s Estimate |
$366,626.65 |
$405,626.65 |
The bid for the 2018 parking lot maintenance program included a base bid and alternate bid. The base bid and alternate were the same except the alternate bid included the parking lot expansion at Fire Station 7. Since this work is outside the traditional scope for the City’s parking lot maintenance program, the alternate allowed staff to evaluate the costs to ensure that they were competitive before including the parking lot expansion in the 2018 program. Following a review of the bids, staff recommends awarding Alternate Bid 1.
FISCAL IMPACT:
CIP#: MB035 - Parking Lot Maintenance Program
CS011 - Van Buren Parking Lot Pedestrian Connection
PA022 - Naperville Riverwalk Maintenance
The following table breaks down each CIP project’s requested amount compared to their budgeted amount in 2018.
|
Project & Fund |
CY18 Budget |
Requested |
Difference (+/-) |
|
MB035 |
|
|
|
|
Downtown Maintenance |
$95,000 |
$115,855.21 |
($20,855.21) |
|
Bond |
$65,000 |
$72,543.18 |
($7,543.18) |
|
Commuter Parking |
$60,000 |
$73,246.11 |
($13,246.11) |
|
MB035 Total |
$220,000 |
$261,644.50 |
($41,644.50) |
|
CS011 |
|
|
|
|
Downtown Maintenance |
$75,000 |
$75,000 |
- |
|
PA022 |
|
|
|
|
Capital Projects |
$50,000 |
$13,255.50 |
$36,744.50 |
Staff will manage the budget overages for this project through savings from other projects or by reducing scope during the year, if necessary.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond |
$ 1,248,000 |
|
31254300-551502 |
Downtown Maintenance |
$ 595,000 |
|
31251200-551500 |
Commuter Parking |
$ 130,000 |
|
30292200-551502 |
Capital Projects |
$ 1,057,769 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.