CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 18-085, 2018 Parking Lot Maintenance, to Chicagoland Paving, Inc. to decrease the award $60,339.49 for a total award of $289,560.52
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
On May 15, 2018, the Transportation, Engineering and Development (TED) Business Group awarded Bid 18-085, 2018 Parking Lot Pavement Maintenance Contract, to Chicagoland Paving Contractors.
DISCUSSION:
This contract was approved with contingency in the amount of five percent ($17,495) of the original contract value and 29 days. No contingency was required with this project.
This is the final balancing change order which includes changes in any previously approved authorizations. It compares the original awarded quantities and costs with the as-built quantities as measured in the field and accounts for all changes in quantity and cost for each pay item and the overall contract value.
In addition, this final change order includes the assessment of thirty-five (35) days of liquidated damages. The contract had an available start date of May 29, 2018. The contractor chose not to begin work until July 16, 2018. The contractor was made aware multiple times throughout the project about the concern regarding project completion.
The contract had a completion date of September 30, 2018, however work was not substantially complete until October 16, 2018. Sixteen (16) days of liquidated damages were assessed due to the overage of the contract completion. Additionally, a final punchlist was provided to the contractor on October 1, 2018, but was not completed until October 29, 2019. Nineteen (19) days of liquidated damages were assessed as result of the failure to complete punchlist items as directed in the contract.
The costs related to the liquidated damages are inclusive of the overall change order amount ...
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