CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 17-020, Custodial/Janitorial Services for City Sites, to Citywide Building Maintenance for an amount not to exceed $143,476.63 and a total award of $833,023.27
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On June 20, 2017, the City Council awarded Contract 17-020 to Citywide Building Maintenance to provide cleaning related services at designated City facilities and sites. The award was for a two-year contract term from July 10, 2017 to July 9, 2019 with three, one-year extension options.
Contracted services originally began to supplement in-house custodial staff. Over the past 15 to 20 years, the City's dependence on contracted custodial services has increased to a point where it currently accounts for approximately 75% of custodial services. Citywide Building Maintenance has performed well over the past year.
DISCUSSION:
In August, the employment of four custodial city employees was terminated, and their positions were eliminated. This change order is requested to have Citywide Building Maintenance, the City's third-party custodial vendor, assume responsibility of their work for the remaining 11 months of the contract term for an additional $143, 476.63. The vendor will be responsible for all facets of hiring, training, and producing replacements in the event of absences. The City's Lead Custodian will provide on-site training and quality control.
In our efforts of continuing to look at efficiencies within departments, it was identified that our current custodial operations citywide were not structured appropriately. After evaluating the custodial services, staff identified three areas of measurable improvement in efficiency and service that would result from outsourcing the remaining in-house custodial services.
Efficiency
Outsourcing these services and combinin...
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