CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 20-005, 2020 Street Resurfacing Program - MFT, to R.W. Dunteman Company for an amount of $78,900 and a total amount not to exceed $5,447,900
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 20-005 to R.W. Dunteman on June 2, 2020 with a completion date of August 14, 2020. The purpose of this contract is to resurface various city streets as part of the annual street maintenance program.
DISCUSSION:
This change order is requested to add a pay item of Class B Patching. City's DPU-W did annual sanitary manholes replacement/repairs throughout the City which include over 35 manholes in In-Town East Subdivision this year. Streets in In-Town East Subdivision is part of this year's resurfacing program-MFT. Typically, City's Department of Public Works will finish the patching around the structures after the replacement is completed. However, due to the coronavirus, there was delay on all the patching works and DPW could not perform the patching before the contractor resurfaced the streets in In-Town East in order to meet contract completion date. We decided it is best to add the patching work to the resurfacing contract.
The patching can be completed by either doing 12" asphalt or 8" concrete, and we have asked the Contractor to provided quotes for both options. Based on the proposal, we selected 8" concrete, which is $26,100 lower than the asphalt option.
The amount of this change order increases the original contract amount by $78,900 and there is no change to the contract expiration date.
City engineering staff have reviewed the scope and believe it is necessary for successful completion of this work/project/contract. Additionally, the circumstances are such that the change in performance was not reasonably foreseeable at the time the contract w...
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