CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the use of an alternative procurement method as a pilot and award Procurement 19-152, Hot Mix Asphalt to Arrow Road Construction, Builders Asphalt, Chicago Materials Corporation, PT Ferro, RW Dundeman and Superior Asphalt Materials for an amount not to exceed $175,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) maintains approximately 500 centerline miles of pavement, which requires the use of hot mix asphalt (HMA) to perform day-to-day maintenance and emergency repairs by DPW crews. HMA is also used as part of the Alley Improvement Program (CIP SC-223). The HMA is required to comply with the latest edition of the State of Illinois Standard Specifications for hot mix asphalt material.
DPW has historically solicited bids for HMA but routinely only received one response. The table below provides a summary of the number of responses and the awarded bidders for the last eight bids.
Procurement Number
Number of Responses
Awarded Bidder(s)
09-027|1010|Chicago Materials Corp (K-Five)
10-062|1010|Chicago Materials Corp (K-Five)
11-049|1010|Chicago Materials Corp (K-Five)
12-069|1010|Chicago Materials Corp (K-Five)
Superior Asphalt Materials (Geneva Construction
13-052|1010|Chicago Materials Corp (K-Five)
14-088|1010|Chicago Materials Corp (K-Five)
15-057|1010|Chicago Materials Corp (K-Five)
17-167|1010|Chicago Materials Corp (K-Five)
The lack of bidders is a concern for staff. From an operational perspective, Chicago Materials Corporation (K-Five) is the closest facility to the City of Naperville so the City's trucking costs are minimized. However, HMA plants typically require a minimum of 500 tons of material to be produced per day in order to operate. The total quantity in DPW's hot mix asphalt bid does not meet this requirement. As such, DPW is d...
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