CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 19-310, Maintenance Support Services, to JP Superior Cleaning and Janitorial Services Corporation, for an amount not to exceed $128,665 and for a one-year term
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DEPARTMENT: Naper Settlement
SUBMITTED BY: Harriet M. Pistorio, COO
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naper Settlement Buildings and Grounds Division (B&G) is responsible for maintaining all buildings and grounds within the Settlement property and the collections care artifact storage facility located at 180 Fort Hill Drive. Maintenance and preservation along with daily operations and event and rental support are key services provided by B&G throughout the calendar year. Facility operations include maintenance and restoration projects, grounds upkeep, repairs and special events coordination.
Due to ongoing budgetary constraints, Naper Settlement outsourced building maintenance and event and rental support services for the past two decades. Outsourcing the services enabled Settlement to prioritize maintenance and janitorial projects, while maintaining flexibility in event and rental support.
In February 2020, Naper Settlement issued RFP 19-310, Maintenance Support Services to find an experienced and qualified vendor to provide B&G maintenance, janitorial and event support services. The service scope includes provision of an outsourced working supervisor who manages two building services positions and at least two event and rental support positions. The supervisor and their team report directly to B&G and are scheduled in concert with planned Settlement operations and events and rentals between five and seven days per week. The RFP was designed as a necessary step towards strengthening the maintenance support services under one contractor's oversight while working in compliance with the museum's flexible operating guidelines and expectations.
DISCUSSION:
Advertisement Date:
02/26/2020
Notices Sent:
100
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