File #: 24-1228    Version: 1
Type: Change Order & Work Order Status: Agenda Ready
File created: 10/22/2024 In control: City Council
On agenda: 11/5/2024 Final action:
Title: Approve the award of Change Order #3 to Contract 24-026, 2024 Downtown Streetscape - Washington Street, to Copenhaver Construction, Inc. for an additional 26 days
Attachments: 1. Copenhaver_CompletionDateExtensionRequest
Related files: 23-1380, 24-0453
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Change Order #3 to Contract 24-026, 2024 Downtown Streetscape - Washington Street, to Copenhaver Construction, Inc. for an additional 26 days
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DEPARTMENT: Transportation, Engineering and Development

SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The City Council awarded Contract 24-026 to Copenhaver Construction, Inc. on December 19, 2023, with a completion date of October 14, 2024. The purpose of this contract is to rebuild Washington Street, between Chicago Avenue and Benton Avenue. This work includes the reconstruction of streets, curbs and sidewalks, as well as utility improvements to include storm sewer, water mains, street lighting and underground electric service, and all incidental and collateral work necessary to complete the project as shown on the final construction plans.

On May 7, 2024, City Council approved Change Order #1 to add $479,501.76 related to items not anticipated at the time of bidding. These items included additional non-special waste disposal, additional planter seat walls, and the removal of two underground storage tanks. This change order also accounted for increases and decreases for several pay items based on measured quantities in the field. Time and material costs to resolve other unexpected circumstances of a smaller scope were also included in the change order.

On September 3, 2024, the City Manager approved Change Order #2 to add $168,337.52 and 18 days to the contract. This was a contingency change order requested to pay for additional material overages as measured in the field, AUP related work and work completed through Force Account. This additional work, including additional lead service replacement and installation of electric handholes for future wayfinding signage, required additional time for completion.

DISCUSSION:
This Change Order i...

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