CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Sole Source Procurement 20-040, Cityworks Storeroom Equipment and Software, to Radley Corporation for an amount not to exceed $171,651.46.
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DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2017, the City Council approved Cityworks as the single platform to provide service request, work order, asset management and warehousing functionality for all City departments and awarded Contract 17-056, Cityworks Upgrade and Enhancement Project, to Power Engineers, Inc. to provide services to expand, enhance and standardize the City's use of Cityworks. The project is comprised of four phases; the first three phases were included in the Contract 17-056 award. To date, Phase 0, Discovery and Design Architecture, is nearly complete and Phase 1, Warehousing, is at the early stages of integration.
Phase 1 includes the migration of existing material warehouses from SunGard to Cityworks as well as the creation of new warehouses for departments currently using other software, such as the Water Utility. A key element to the warehousing phase is streamlining workflows enhanced through integrations with the Tyler Munis Financial module and the implementation of a barcoding system.
Barcoding will be used in all managed warehouses to issue materials to work orders, accounts and/or employees. It will also be used to facilitate receipt or transfer of materials and to conduct material audits (inventory counts). The costs associated with the barcoding hardware and software were not included in the Contract 17-056 award because this contract is specific to the professional services needed to implement the Cityworks upgrade. Additionally, the costs associated with the barcoding system could not be determined until the warehousing module was designed.
DISCUSSION:
A sole source is requested for a one-time purchase of Radley Corporation (...
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