CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #4 to Option Year 1 of Contract 19-273, Traffic Signal and Street Light Maintenance, to Meade, Inc. for an amount not to exceed $111,614.47 and a total award of $1,029,464.32
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
This contract is for a traffic signal and street light maintenance services at signalized intersections.
On October 1, 2019, the City Council awarded Contract 19-273 to Meade Inc. for a two-year term from December 1, 2019 to November 31, 2021 with one, two-year option to extend. On October 19, 2021, the City Council awarded the two-year option.
A portion of the contract is also dedicated to scheduled or emergency replacement of failed equipment or third-party damage primarily resulting from vehicle crashes. While the contract is sufficient to cover several instances involving minor emergency work, additional funds are needed to reimburse the contractor for major repairs or when the number of repairs exceeds expectations. The contract provided $78,000 for knockdown repairs during its entire two-year extension period, and repairs this year are in excess of $170,000.
On September 6, 2022, the City Council awarded Change Order #1 to add $96,487.97 to the contract. This change order covered three major repairs from vehicle crashes that damaged traffic signal equipment.
On January 17, 2023, the City Council awarded Change Order #2 to add $32,303.23 to the contract. This change order covered one major repair and two smaller repairs from vehicle crashes that damaged traffic signal equipment.
In February 2023, Change Order #3 was approved by the Chief Procurement Officer to add $12,232.11 to the contract. This Change Order used contingency funds to pay the remainder of the 2022 invoices.
DISCUSSION:
This Change Order is requested to add funds to...
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