CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 22-036, Landscape Restoration Services, to Semper Fi Landscaping Inc and Local Lawn Care and Landscaping for an amount not to exceed $325,000 and a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The landscaping restoration program restores landscaping at private residential properties, commercial properties and public rights-of-way damaged as a result of Public Utilities (Electric and Water) and Public Works maintenance and capital improvement projects. Work is on-going during construction season and includes turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape related repairs.
In January 2022, the Department of Public Works issued Bid 22-084, Landscape Restoration Services, to solicit bids from qualified vendors. The restoration work may vary in size from three square foot turf repairs to several hundred square yards of turf repair of parkway or residential rear yard repair. The work will involve mobilizing to various sites throughout the City and completely restoring the landscaping. The contractor is responsible for providing all labor, material, equipment and supervision necessary to perform the work at designated locations as directed by the City.
DISCUSSION:
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Advertisement Date: |
01/26/22 |
Notices Sent: |
164 |
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Opening Date: |
02/14/22 |
Planholders: |
20 |
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Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Semper Fi Landscaping, Inc |
$298,794 |
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Local Lawn Care and Landscaping |
$527,055 |
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Cornerstone Partners Horticultural Services |
$780,340.60 |
The City reserves the right to award contracts to multiple contractors when in the City’s best interest. The low bidder, Semper Fi Landscaping, will be the City’s primary vendor for all service requests. Only in the event Semper Fi is unavailable and cannot respond to a service request, will staff consider utilizing the second lowest bidder, Local Lawn Care and Landscaping. The award amount is an estimate based upon the unit pricing received.
The term of this contract is from date of award to December 31, 2022, with three additional one-year options to extend.
FISCAL IMPACT:
CIP #: N/A
The landscaping restoration program is expensed to the Operational Services, Infrastructure, and Building and Grounds Maintenance accounts listed below. A total of $228,100 is budgeted for various landscaping needs in 2022. In addition, the Electric and Water Utilities have funding available through various capital projects for landscape restoration. The requested award is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
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31101100-531308 |
General Fund |
$540,410 |
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31251100-531308 |
General Fund |
$1,862,660 |
|
31341100-531302 |
General Fund |
$691,100 |
|
40251300-531308 |
Electric Utility Fund |
$1,210,876 |
|
40251300-551502 |
Electric Utility Fund |
$10,444,067 |
|
41252000-551502 |
Water Capital Fund |
$27,438,275 |
|
41251540-531308 |
Water Utilities Fund |
$278,000 |