CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of Cooperative Procurement 17-001, Uniform Rentals, to Cintas for an amount not to exceed $224,070 and for a three-year term.
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DEPARTMENT: Electric Utility
SUBMITTED BY: Mark Curran, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville provides uniforms to various employees in the Department of Public Works, Electric Utility and Water Utilities primarily as required in the labor contracts. The uniforms provide an easily recognized form of identification for the employees, which serves to reassure the residents when City employees are encountered in their neighborhood.
The uniforms also serve as a safety and sanitation device for City employees. The uniform rental contract includes weekly laundering. The commercial laundry can use stronger detergents and hotter water than typical home laundry. This produces a greater anti-bacterial cleaning effort when employees have come in contact with bacteria laden soil. The Electric Utility and the Water Utilities further enhance employee safety by providing flame resistant uniforms. Electrical linemen are required by OSHA 1910.269 and ASTM F1506 to wear flame resistant uniforms. Shop towels and floor mats are also covered under this contract.
DISCUSSION:
A U.S. Communities Contract (12-JLH-011C) with Cintas has been identified for this procurement. The term of the contract is three years from March 1, 2018 through February 28, 2021, with an option to renew for an additional two-year period.
FISCAL IMPACT:
CIP #: N/A
Funds for uniform services are budgeted in the laundry services expense accounts listed below for CY2018 and will also be budgeted the following two years to cover awarded amount of $224,070 for the three-year term.
|
Account Number |
Fund Description |
Total Budget Amount |
|
410-3321-533.50-37 |
Electric Fund |
$44,471 |
|
010-4230-431.50-37 |
General Fund |
$25,730 |
|
010-4240-418.50-37 |
General Fund |
$1,864 |
|
010-4610-582.50-37 |
General Fund |
$8,000 |
|
430-3811-537.50-37 |
Water & Wastewater Fund |
$2,574 |
|
430-3813-537.50-37 |
Water & Wastewater Fund |
$8,866 |
|
430-3910-537.50-37 |
WATER & WASTEWATER FUND |
$6,793 |