CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year One of Contract 18-017, Excavation and Underground Utility Repair, to Baish Excavating, Inc. for an amount not to exceed $59,000 and for a total award of $179,000
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On February 6, 2018, City Council approved the award of Contract 18-017 to Baish Excavating (Baish) for an 18-month term from December 31, 2018 to August 1, 2019, with two, one-year options to extend. The purpose of the contract is to provide the Water Utilities with supplemental crews to assist during emergencies when work exceeds the capacity of the of the Utility’s crew or when work requires specialized equipment or expertise beyond the capabilities of staff. Work under this contract may include installation, replacement and relocation of water and sewer main segments, sanitary sewer manholes, valves, vaults and service laterals.
On August 20, 2019, City Council approved the award of the first option year. The term of the first option year is September 1, 2019 through August 31, 2020.
DISCUSSION:
A change order is requested to add $59,000 to the current contract for additional work. The additional work will include any emergency work that may occur during the remaining term of the contract as well as work of increased difficulty unsuitable for City crews. The scope of work will include all water and sewer appurtenances on City property and in easements. These easements run through various private properties including schools, shopping centers, industrial parks and office building complexes.
Since the contract was renewed for the first option year, the contract has been used more than anticipated for two large repairs. These repairs included a very deep hydrant replacement surrounded by unmarked/unknown utilities as well as a valve installation on a live watermain in a location crowded with electric lines and various other utilities. This change order request is intended to cover the cost of these unanticipated repairs as well as ensure funds are available to respond to increased emergency repairs that historically occur over the winter.
FISCAL IMPACT:
CIP #: N/A
Contract services are expensed to the operational services account listed below. A total of $283,000 is tentatively budgeted for various contract services in 2020, pending Council approval. Any contract work provided on capital improvement projects will be expensed to the infrastructure account.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-531308 |
Water and Wastewater |
$15,000 |
|
41251540-531308 |
Water and Wastewater |
$268,000 |