CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to the fourth Option Year of Contract 18-027.4-02, Architectural and Engineering Services, to Kluber Architects and Engineers and Legat Architects, Inc., for an amount not to exceed $19,750 and a total award of $144,750
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded RFQ 18-027, Architectural and Engineering Services, to Kluber Architects and Engineers and Legat Architects, Inc. on December 4, 2018, for a two year term, with four one-year options to extend.
The City Council approved the first option year on October 20, 2020, and the second option year on November 16, 2021. The third option year was approved by the City Council on December 6, 2022, and the last option year was approved on November 7, 2023.
The purpose of this contract is to retain the services of a multi-disciplinary architectural and engineering (A&E) firm with expertise in general building, concrete, masonry, aggregate, steel, paving, mechanical, electrical, and specialty construction. The A&E consultant is responsible for the development, design, owner representation, bidding assistance, and project management of small to mid-size planned and ad-hoc projects for the City.
DISCUSSION:
This change order is requested to include A&E services for the design of the Public Safety Memorial Wall expansion.
The Public Safety Memorial Wall was built in 2002 as a tribute to fallen police officers and firefighters, as well as those who have honorably retired. The wall has reached its maximum capacity and no longer has space for the names of retired personnel from either police or fire departments.
The proposal from Kluber Architects is $19,750, which will be funded by a Special Events & Community Arts (SECA) award that was approved as part of the 2024 SECA Grant Fund Program.
FISCAL IMPACT:
CIP#: N/A
The Public Safety Memorial Wall expansion is expensed to the SECA Grants account listed below. This work was approved as a part of the 2024 SECA program. Staff is using an existing contract with Kluber to complete this work; as a result a change order is needed to add funds to this contract since this project was not a part of the original contract award. The change order is within budget for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
|
13144000-561604 |
Food & Beverage Fund |
$1,411,484 |