CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 20-005, 2020 Street Resurfacing Program - MFT, to R.W. Dunteman Company for an amount of $78,900 and a total amount not to exceed $5,447,900
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 20-005 to R.W. Dunteman on June 2, 2020 with a completion date of August 14, 2020. The purpose of this contract is to resurface various city streets as part of the annual street maintenance program.
DISCUSSION:
This change order is requested to add a pay item of Class B Patching. City’s DPU-W did annual sanitary manholes replacement/repairs throughout the City which include over 35 manholes in In-Town East Subdivision this year. Streets in In-Town East Subdivision is part of this year’s resurfacing program-MFT. Typically, City’s Department of Public Works will finish the patching around the structures after the replacement is completed. However, due to the coronavirus, there was delay on all the patching works and DPW could not perform the patching before the contractor resurfaced the streets in In-Town East in order to meet contract completion date. We decided it is best to add the patching work to the resurfacing contract.
The patching can be completed by either doing 12” asphalt or 8” concrete, and we have asked the Contractor to provided quotes for both options. Based on the proposal, we selected 8” concrete, which is $26,100 lower than the asphalt option.
The amount of this change order increases the original contract amount by $78,900 and there is no change to the contract expiration date.
City engineering staff have reviewed the scope and believe it is necessary for successful completion of this work/project/contract. Additionally, the circumstances are such that the change in performance was not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the City and authorized by law.
This contract was approved with contingency in the amount of 3% ($161,070.00) of the original contract value and 29 days. Staff requests the use of contingency funds for the change order. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$5,369,000.00 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$5,369,000.00 |
|
(+) This Change Order |
$ 78,900.00 |
|
Total Contract Value |
$5,447,900.00 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$161,070.00 |
|
(-) Previously Authorized |
|
$ 0.00 |
|
Subtotal |
|
$161,070.00 |
|
(-) This Change |
|
$ 78,900.00 |
|
Balance Left |
|
$ 82,170.00 |
FISCAL IMPACT:
CIP #:MP009
The Street Resurfacing Program - MFT, is expensed to the Infrastructure account listed below. A total of $5,770,000 was budgeted for the MFT portion of the Street Resurfacing Program in 2020. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
Motor Fuel Tax Fund |
$5,770,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.