CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year 3 of Contract 16-353, Consulting Engineering Services, Soils and Materials Testing, to Midland Standard Engineering for an amount not to exceed $7,092 for a total award of $127,092
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
On January 17, 2017, City Council approved the award of Contract 16-353, Consulting Engineering Services for Soils and Materials Testing, to Midland Standard Engineering (Midland) in the amount of $240,000. The Water Utilities, Transportation and Engineering Development Business Group and Department of Public Works employ the geotechnical services of Midland on various capital improvement projects, including sidewalk and curb replacements (MP004), street maintenance improvements (MP009) and water distribution system rehabilitations and replacements (WU004).
Council approved the first option year on November 7, 2018, option year two was approved on November 5, 2019, and option year three was approved October 20, 2020, for the final term of January 1, 2021, through December 31, 2021.
As part of the Main Street and Washington Street water main improvements, a soils investigation was performed to determine the engineering characteristics of the subsurface soil for use during engineering design. The investigation is a typical component of a project’s engineering phase. While work was requested and completed in 2021, the invoice was not received until 2022, when Midland Standard’s contract expired.
DISCUSSION:
A change order is requested to add funds to the Water Utilities’ portion of Contract 16-353 to perform a soils investigation related to Main Street and Washington Street water main improvements, currently under design.
Water Utilities sent a notice to proceed to Midland Standard on December 1, 2021 while they were still under contract. The requested work was performed in December 2021 and the final soil exploration and analysis report was submitted to Water Utilities on January 3, 2022.
FISCAL IMPACT:
CIP: WU004
Soil and material testing services are expensed to the Infrastructure account listed below, as part of the capital improvement program. A total of $7,941,000 is budgeted for WU004 in 2022.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41252000-551502 |
Water Capital |
$27,438,275 |