CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 16-199, Street Lighting Controller and Street Lighting in Municipal Lots Maintenance, to Meade, Inc. for an amount not to exceed $196,151
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In April 2016, the City Council approved the award of Contract 16-199, Street Lighting Controller and Municipal Lots Maintenance, to Meade for a one year term with four, one-year options to extend. This contract includes the maintenance of all street light controllers in the following areas: arterial roadways, residential roadways, and the central business district (CBD). This contract also includes monthly maintenance of the street lighting systems in the municipal parking lots, including street lights and controllers for the municipal buildings, Test Track, 95th Street park and ride lot, Route 59 train station, Downtown train station and platform, and the Van Buren and Paw-Paw surface lots in the CBD.
The City Council approved the first extension to Contract 16-199 in April 2017.
DISCUSSION:
Meade, Inc. has provided excellent service during the initial contract term and first option year of the contract and has agreed to renew the contract for an additional year. Meade originally requested a 3% increase associated with labor cost increases. City staff negotiated a 1.5% increase. An additional $10,000 has been added to the award amount for the replacement of deteriorated poles at the Downtown train station.
The term of the second extension is April 1, 2018 through March 31, 2019, with two option years remaining.
FISCAL IMPACT:
CIP #: N/A
Street Lighting Controller and Municipal Lots Maintenance is expensed to the operational service accounts below. A total of $220,000 is budgeted for streetlight controller maintenance and parking lot street lighting system maintenance across the four funds. This contract has a 1.5% increase due to an increase in labor costs, and the requested award is within budget. This contract extends into 2019, and funds will be budgeted accordingly for the remainder of that term.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531308 |
General Fund |
$127,220 |
|
31104300-531308 |
SSA #26 Fund |
$30,380 |
|
31251200-531308 |
Commuter Parking Fund |
$104,355 |
|
31104100-531308 |
Test Track Fund |
$2,645 |