File #: 21-1310    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Passed
File created: 10/5/2021 In control: City Council
On agenda: 10/19/2021 Final action: 10/19/2021
Title: Approve the award of Change Order #2 to Contract 20-271, Improvements to City Well 28, to Boller Construction Inc. for an additional 46 days
Attachments: 1. CIP PAGE.pdf
Related files: 20-934, 21-0513

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Change Order #2 to Contract 20-271, Improvements to City Well 28, to Boller Construction Inc. for an additional 46 days

body

 

DEPARTMENT:                     Water Utilities

 

SUBMITTED BY:                     Darrell Blenniss, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

On September 15, 2020, the Council awarded contract 20-271 to Boller Construction, Inc. to reinstall an existing well pump with a new motor; replace valves and pipes in the well meter vault; replace and relocate the motor control center; improve the chlorine system; access driveway resurfacing; and install a chlorine scrubber.

 

On May 18, 2021, the Council approved Change Order #1 for an additional 76 days due to unforeseen delays to the manufacturing of the new submersible well motor caused by COVID-19. No additional funds were added to the project due to this delay.

 

DISCUSSION:

Impacts to supply chains continue due to COVID-19 and some pieces of new equipment are taking longer than anticipated to ship, specifically the booster pump combination starters. Currently it is anticipated to ship at the end of October 2021.

 

A change order is requested to extend the contract completion date by 46 days to allow the contractor to complete the work as specified. If approved, the revised completion date will be November 30, 2021. City staff will continuously work with vendor to expedite the completion of the project. No additional funds are required to complete the outstanding work.

 

FISCAL IMPACT:

CIP: WU029

 

Emergency standby well rehabilitations are expensed to the infrastructure account listed below as part of the capital improvement program. A total of $3,063,000 is budgeted for WU029 in 2021. The requested change will not require additional funds.

 

Account Number

Fund Description

Total Budget Amount

41251500-551502

Water & Wastewater Fund

$26,743,950

 

Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.