CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-245, Central Parking Facility - LED Lighting Retrofit, to Rag’s Electric Inc. for an amount not to exceed $187,975 plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Central Parking Facility, Van Buren, and Water Street parking decks were built in 1987, 2000, and 2015 respectively. An assessment completed in 2017 revealed that these decks require repair, renovation, and ongoing maintenance. The Central Parking Facility (CPF), the oldest of the structures, is an approximately 151,000 square foot, three-level precast double-tee structure. This structure was identified as having the highest repair and maintenance priority due to age-related deterioration and corrosion and, from April 2021 through July 2021, the deck underwent significant structural repairs. Lighting improvement is the next phase of renovation at this deck, which is necessary to improve system reliability and enhance safety.
In July 2021, the Department of Public Works issued Bid 21-245, Central Parking Facility - LED Lighting Retrofit, to replace existing lighting located on the top, middle, and lower levels, as well as the exterior of CPF, with LED lights. The work includes a one-for-one lighting replacement at existing locations and new fixture installation per the plan drawings. Additional necessary work consists of conduit repair, junction boxes and attachment hardware, as well as installing expansion joints in the conduit at each lighting location. In keeping with the City’s conservation initiatives, an option was included as part of the bid to add motion control to the lighting system which allows the lights to dim to a set point when the space is not occupied and then brighten when approached.
DISCUSSION:
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Advertisement Date: |
07/12/2021 |
Notices Sent: |
125 |
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Opening Date: |
07/28/2021 |
Planholders: |
29 |
|
|
|
Proposals Received: |
07 |
Bids were received from the following vendors:
|
Vendor Name |
Base Bid |
Option A |
|
Rag’s Electric, Inc. |
$184,975 |
$3,000 |
|
Solutions-1 Inc. |
$201,460 |
$2,500 |
|
BME Electric, Inc. |
$268,100 |
$30,462 |
|
Midwest Services |
$280,000 |
$69,000 |
|
Demarc Electric & Communications |
$305,000 |
$30,000 |
|
Electric Conduit Construction |
$325,510 |
$40,850 |
|
Ogni Inc. |
$176,473 |
$13,120 |
Bidders were required to provide pricing for the Base Bid and Option A for a total bid cost. Ogni Inc’s bid was considered non-responsive because it failed to include all the mandatory bid documents, including the signed offer to contract.
The City’s consultant for this project reviewed the scope of work with Rag’s Electric to ensure a full understanding of the work to be completed. Considering this and the contractor’s municipal street light maintenance experience, staff recommends awarding the contract including the Base Bid plus Option A to Rag’s Electric, Inc.
Each level of the deck will be taken out of service, in sequence, for no longer than one week. Staff will continue working closely with the Downtown Naperville Alliance regarding project scope and timeline.
The work is scheduled to being early November with a completion date of January 31, 2022.
FISCAL IMPACT:
CIP #: MB160
Central Parking Facility Maintenance Improvements are expensed to the building improvement account below. The work is related to MB160, Downtown Parking Deck Maintenance Program, for which, $1,985,000 has been budgeted in 2021. The requested award of $187,975 plus a 5% contingency, is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
|
31341800-551500 |
Downtown Parking |
$1,310,100 |
|
31342300-551500 |
Bond Fund |
$2,289,100 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.