CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 to Bid 21-245, Central Parking Facility - LED Lighting Retrofit, to Rag's Electric Inc. for an amount not to exceed $1,579 and for a total award of $189,554
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
On August 17, 2021, City Council awarded Bid 21-245 to Rag's Electric to replace existing lighting located on the top, middle, and lower levels, as well as the exterior of the Central Parking Facility, with LED lights. The work includes a one-for-one lighting replacement at existing locations and new fixture installation per the plan drawings. Additional necessary work consists of conduit repair, junction boxes and attachment hardware, as well as installing expansion joints in the conduit at each lighting location. In keeping with the City's sustainability initiatives, an option was included as part of the bid to add motion control to the lighting system which allows the lights to dim to a set point when the space is not occupied and then brighten when approached.
The contract was awarded for $187,975, plus a 5% contingency with a completion date
of January 31, 2022. In September 2022, Change Order #1 was approved to extend the contract completion date by 273 days to allow the vendor to complete the contracted work by October 31, 2023.
DISCUSSION:
This change order is requested due to supply chain issues at the time of ordering. The approved 208V light fixtures planned for the Chicago Parking Facility upgrade were not available for over 9 months. Approval was given to the contractor to substitute 120V fixtures that could be delivered in 2 weeks. The change order is the increased cost for the contractor to transfer the 208V power to 120V to match the substitute light fixtures.
The amount of this change order exceeds the original contract by $1,579 and increases the amended contract expiration date by ...
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