CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Three to Contract 16-199, Street Lighting Controller and Municipal Lots Maintenance, to Meade Electric Inc. for an amount not to exceed $212,395
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On April 5, 2016, the City Council approved the award of Contract 16-199, Street Lighting Controller and Municipal Lots Maintenance, to Meade Electric Inc. for a one year term with four one-year options to extend.
Contract 16-199 includes the maintenance of all street light controllers in the following areas: arterial roadways, residential roadways, and the central business district (CBD). Monthly maintenance of the street lighting systems in the municipal parking lots, including street lights and controllers, for the municipal buildings, Test Track, 95th Street park and ride lot, Route 59 train station, Downtown train station and platform, and the Van Buren and Paw-Paw surface lots in the CBD are also included in this contract.
The City Council approved the first extension to Contract 16-199 in April 2017 and the second extension in April 2018.
DISCUSSION:
Meade Electric Inc. has provided excellent service during the initial contract term and the two option years of the contract. During the second option year, in addition to the routine monthly maintenance of the controllers and parking lots lights, Meade replaced deteriorated poles at the Downtown train station. Meade has agreed to renew the contract for an additional year at the same terms and conditions.
The term of the third option year is May 1, 2019 through April 31, 2020, with one option year remaining.
FISCAL IMPACT:
CIP #: N/A
Street Lighting Controller and Municipal Lots Maintenance is expensed to the building and grounds maintenance accounts below. A total of $212,395 has been budgeted for streetlight controller maintenance and parking lot street lighting system maintenance across the four funds in 2019. The requested award of $212,395 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531302 |
General Fund |
$127,220 |
|
31104300-531302 |
SSA #26 Fund |
$30,380 |
|
31251200-531302 |
Commuter Parking Fund |
$104,355 |
|
31104100-531302 |
Test Track Fund |
$2,645 |