CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 19-063, Concrete Restoration Services, to Whiteline Construction Inc., Baish Excavating Inc. and Davis Concrete Construction Company for an amount not to exceed $250,000, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works manages concrete, landscaping, and asphalt restoration services at locations throughout the City primarily resulting from Public Utilities and Public Works system repairs and maintenance projects. The concrete restoration services include the replacement of sidewalk, roll curb and gutter, barrier curb, and concrete driveway aprons. Services also include topsoil and seed installation in the area surrounding the newly poured concrete. The work requires the contractor to have crews working in town at a minimum on a monthly basis or as directed by the City.
DISCUSSION:
Advertisement Date: 02/18/19 Notices Sent: 141
Opening Date: 03/05/19 Planholders: 23
Bids Received: 4
The following bids were received:
|
Company Name |
Total Base Bid |
|
Whiteline Construction, Inc |
$599,125.00 |
|
Baish Excavating, Inc |
$620,087.50 |
|
Davis Concrete Construction Company |
$719,000.00 |
|
Globe Construction Inc |
$723,325.00 |
As part of the bid specifications, the contractors were informed that the City intended to award the bid to the three (3) lowest responsive and responsible bidders. The awarded contractors will be placed on a short list in ascending order based upon their Total Base Bid amounts (i.e. lowest to highest). Work will first be offered to the contractor with the lowest Total Base Bid. In the event the contractor is unavailable to perform the work in the timeframe specified by the City, the work will then be offered to the second lowest contractor, etc. The short list will ensure that restoration services are made on a timely basis.
The award of three vendors to perform the concrete restoration services is new for this bid. In previous years, the City has noted that the awarded vendor has had problems completing all of the locations in a timely manner due to the nature of the work. It is expected that the use of three vendors will reduce the amount of time it takes to restore areas adjacent to residences and businesses.
The award amount is different from the Total Base Bid amounts because the quantities provided in the bid were for bidding purposes. The award amount is based on what is anticipated for 2019 restoration projects.
The term of the contract is from date of award through December 31, 2019, with three one-year options to renew.
FISCAL IMPACT:
CIP #: SC223
Concrete Restoration Services are expensed to the operational service and infrastructure accounts listed below. A total of $89,000 has been budgeted for concrete restoration service in 2019. Additional funding is associated with SC223, Alley Improvement Program, for which $110,000 has been budgeted for construction in 2019, as well as various Water and Electric capital projects. The requested award of $250,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
|
|
|
|
31252400-551502 |
Road and Bridge Fund |
$110,000 |
|
31251100-531308 |
General Fund |
$1,607,225 |
|
40251300-531308 |
Electric Utility Fund |
$899,000 |
|
40251300-551502 |
Electric Utility Fund |
$10,214,000 |
|
41251540-531308 |
Water Utilities Fund |
$268,000 |
|
41251500-551502 |
Water Utilities Fund |
$11,576,000 |