CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year 3 to Contract 18-177, Residential Water Meters, to Core & Main LP, for an amount not to exceed $830,380 for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities provides approximately 44,308 residential water meters within the City’s jurisdiction. The water meters are replaced after 16 years of service due to age and the expired warranty period.
In August 2018, the City Council approved Bid 18-177 to Core & Main LP to supply residential water meters. The contract covered a two-year term from date of award through December 31, 2020. The contract included three, one-year options to extend and the first extension was approved November 4, 2020. The second option year was approved December 21, 2021
DISCUSSION:
Core & Main LP has performed well during the first two option years, providing the Water Utilities with 7832 0.75-inch and one-inch water meters during the first two extension terms. Also, Core & Main LP continues to provide outstanding technical support. All meter warranty issues were quickly resolved with the customers who received replacement. All new meter installations will function directly with AMI to provide accurate usage readings.
Core & Main LP agreed to extend the contract with an 3% increase in cost. The cost increase is due to the continued rising cost of raw materials and supply chain concerns. The term of the third option year is from January 1, 2023, through December 31, 2023, with no option years remaining
FISCAL IMPACT:
CIP#: WU019 - Water Meter Additions & WU020- Water Meter Replacements
Water meter additions and replacements are expensed to the account number listed below for a combined budget of $1,350,000 as part of the 2023 Capital improvement program. The requested award is accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget |
|
41252000-551502 |
Water Capital Fund |
$39,813,900 |