File #: 23-0276    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Agenda Ready
File created: 3/3/2023 In control: City Council
On agenda: 3/21/2023 Final action:
Title: Approve the award of Option Year 3 to Contract 18-177, Residential Water Meters, to Core & Main LP, for an amount not to exceed $830,380 for a one-year term
Attachments: 1. Supply_Chain_and_Pricing_Customer_Letter_July_2022, 2. WU019, 3. WU020
Related files: 18-609, 20-1159, 21-1524

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Option Year 3 to Contract 18-177, Residential Water Meters, to Core & Main LP, for an amount not to exceed $830,380 for a one-year term

body

 

DEPARTMENT:                     Water Utilities

 

SUBMITTED BY:                     Darrell Blenniss, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

The Water Utilities provides approximately 44,308 residential water meters within the City’s jurisdiction. The water meters are replaced after 16 years of service due to age and the expired warranty period.

 

In August 2018, the City Council approved Bid 18-177 to Core & Main LP to supply residential water meters. The contract covered a two-year term from date of award through December 31, 2020. The contract included three, one-year options to extend and the first extension was approved November 4, 2020. The second option year was approved December 21, 2021

 

DISCUSSION:

Core & Main LP has performed well during the first two option years, providing the Water Utilities with 7832 0.75-inch and one-inch water meters during the first two extension terms. Also, Core & Main LP continues to provide outstanding technical support. All meter warranty issues were quickly resolved with the customers who received replacement. All new meter installations will function directly with AMI to provide accurate usage readings.

 

Core & Main LP agreed to extend the contract with an 3% increase in cost. The cost increase is due to the continued rising cost of raw materials and supply chain concerns.   The term of the third option year is from January 1, 2023, through December 31, 2023, with no option years remaining

 

FISCAL IMPACT:

CIP#: WU019 - Water Meter Additions & WU020- Water Meter Replacements

Water meter additions and replacements are expensed to the account number listed below for a combined budget of $1,350,000 as part of the 2023 Capital improvement program. The requested award is accommodated within the budget.

 

Account Number

Fund Description

Total Budget

41252000-551502

Water Capital Fund

$39,813,900