CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-131, New and Replacement Personal Computers, to Amazon.com, CDS Office Technologies and Insight Public Sector for an amount not to exceed $1,190,675
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Information Technology (IT) Department maintains the technology hardware environment, including various types of personal computers (PCs) and peripherals, such as docking stations, monitors and keyboards, for use by City staff. These PCs are comprised of desktop PCs, laptop PCs, and ruggedized PCs for special applications in squad cars and utility vehicles.
The IT Department has established a three-year replacement cycle for PCs and associated peripherals. This cycle has proven to be effective at balancing cost and performance. A shorter cycle would increase annual costs. A longer cycle would result in not only many PCs becoming too outdated for newer software but also performance becoming adversely affected by normal wear and tear. Each year IT staff partners with departments to develop a PC replacement program that addresses planned replacements and related needs.
DISCUSSION:
The following tabulation contains the planned replacement PC items for 2026 across City departments:
Item Description
Quantity
Ruggedized PCs, Panasonic, FZ-55
50
Ruggedized PCs, Panasonic, CF-33
50
Desktop PCs, HP Z2Gli
60
Laptop PCs, HP Elite 8 G2i
167
Monitors, HP, E Series
27
Keyboards with mouse
50
Batteries, Panasonic
50
Smart Battery Warranty, Panasonic
100
Staff has identified several vendors and cooperative contracts that offer PCs and peripherals at competitive pricing. Vendors include Amazon.com (Omnia Cooperative contract R-TC-17006), Insight Public Sector (Omnia Partners IT Products and Services contract # 23-6692-03), and CDS Office Technologies (Sourcewell Law Enforcement Contract #090122-PNA). Th...
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