CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-129, IBM Maximo, to Starboard Consulting for an amount not to exceed $1,240,934.12 and for a three-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) relies on Cityworks Respond and ArcFM Designer as a critical business tool for developing engineering designs, preparing cost estimates, forecasting materials, maintaining its material warehouse inventory, and maintaining accurate system mapping.
In early 2028, the Cityworks Respond functionality will be deprecated and transitioned to a new cloud-based platform called Unity. At this time, a clear path for maintaining ArcFM Designer integration within this new cloud-based platform has neither been identified or committed to by the Cityworks vendor. This uncertainty impacts core business functions required to maintain warehouse materials, create estimates for new business, engineer capital and maintenance work, perform utility inspections, and ensure accurate mapping of all Utility facilities in the field.
The Utility completed extensive research and evaluation of utility-centric solutions to meet its operational needs and maintain integration with ArcFM Designer. This effort was focused on identifying a system that supports essential functions such as work management, asset tracking, financial processes, and system integration while also improving the overall efficiency of the Utility's processes.
Staff reviewed medium-sized municipal owned utilities like Denton Municipal Electric (TX), City of Lakeland Electric (FL), Kansas City Board of Public Utilities, and Austin Power. IBM Maximo is utilized by these utilities to handle transmission and distribution assets and national regulations compliance, as well as integrate with GIS/SCADA and mobile workforce tools.
This research confirmed that over 100 utilities of...
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