CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 25-111, Heating, Ventilation, Air Conditioning and Dehumidification Services, to Beery Heating and Cooling, Inc. for an amount not to exceed $160,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operations Division (DPW-PBO) and the Water Utilities are responsible for maintaining HVAC and dehumidification (HVAC-D) systems and associated equipment at more than 50 City facilities including seven secured facilities maintained by the Water Utilities and nine secured facilities maintained at the Springbrook Water Reclamation Center.
The City Council awarded Contract 25-111, Heating, Ventilation, Air Conditioning and Dehumidification Services, to Beery Heating and Cooling, Inc. on April 9, 2025, for a one-year term from May 1, 2025, to April 30, 2026, with four one-year options to extend. In December 2025, the City Council approved Change Order #1 for unplanned CIP repairs and replacements.
The purpose of this contract is to retain the services of a licensed HVAC-D contractor to perform services on an as-needed basis for work that is either beyond the scope of in-house staff and/or to augment and improve the efforts of in-house staff. The licensed contractors provide services consisting of maintenance, repair and replacement of the HVAC-D systems, and associated equipment.
DISCUSSION:
During the original term of the contract, Beery Heating and Cooling, Inc., completed multiple capital improvement projects:
1. Replacement of five rooftop units at the Public Works Service Center ($60,510)
2. Installation of a rooftop unit to serve the warehouse at the Electric Service Center ($24,580)
3. Replacement of the air conditioning units at the Indian Hills Substation ($15,825)
4. Replacement of the rooftop unit that serves the fitness/trai...
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